Purchasing and ordering for hospitality
From reorder to goods receipt in one flow. BevoraX suggests what is running low, checks the minimum order value and compares what actually arrived.
The problem
Ordering happens by gut feeling or when something runs out. Nobody compares what was ordered with what arrived, and missing items only show up when a guest asks for them.
How BevoraX solves it
Suggestions from reorder points
When a product drops below its reorder point, it lands as a suggestion with its preferred supplier.
Minimum order value checked
Each supplier's minimum order value is checked while you draft the order, before you send it.
Receiving with matching
Delivered quantities are booked against the order, and differences to the delivery note are visible right away. Close open remainders with a reason.
Quick capture on your phone
Scan a barcode and quick capture books the stock against the matching open order, or as a direct goods receipt.
How it works
- 1
Review suggestions
Products below reorder point appear with their preferred supplier, and you adjust quantities.
- 2
Order
Finalise the order and place it with the supplier.
- 3
Receive
Book the delivery against the order, by hand, scan or barcode.
Worked example
Minimum order value and a partial delivery
- Draft order, supplier minimum €150.00
- €132.00
- Shown in the draft: short of the minimum by
- €18.00
- Ordered: 12 bottles of Aperol, delivered: 10
- 10 of 12
- Status after receiving
- partially received
The 2 open bottles stay on the order until they arrive or you close the order with a reason.
Frequently asked questions
What is a reorder point?
The quantity at which a product should be reordered. When stock across all locations drops below it, BevoraX suggests an order with the preferred supplier.
Who can create purchase orders?
The owner decides which managers may manage purchasing.
What if not everything is delivered?
The order is then marked partially received. If the rest will not come, close it with a reason, for example because the supplier cannot deliver.
Can I book deliveries without a purchase order?
Yes, as a direct goods receipt, by hand, by scanning the delivery note or with quick capture on your phone.
Related features
Stock management for hospitality
Know at any moment what sits in which store room and what it is worth. Stock and value move with every delivery and every sale, without anyone maintaining a list.
Learn more →Scan delivery notes instead of typing them
Upload a photo or PDF, review, confirm. AI reads the supplier, lines, quantities and prices and turns them into a goods receipt. Your POS end-of-day report works the same way.
Learn more →
Try it with your own data.
Free during the beta until 31 Dec 2026, no credit card. Or let us walk you through it in a short demo.