Stock management for hospitality
Know at any moment what sits in which store room and what it is worth. Stock and value move with every delivery and every sale, without anyone maintaining a list.
The problem
In many venues, stock is a number from the last count. Whatever happens in between lives on delivery notes, in the POS and in someone's head. Stock value is estimated from the last purchase price, and you find out something ran out when a guest orders it.
How BevoraX solves it
Real-time stock
Deliveries increase stock, sales deduct the ingredients of their recipes, breakage and corrections are booked individually. Every movement stays traceable as its own entry.
FIFO stock value
Each delivery creates a cost layer with quantity and purchase price. Usage always draws from the oldest layers first, so stock value is documented, not averaged.
Locations and transfers
Nest storage locations, such as a cellar with individual shelves. Transfer stock between locations, and view every report for one location or all of them.
Reorder points and suggestions
When a product drops below its reorder point across all locations, a suggestion appears for its preferred supplier. One click turns it into a purchase order.
How it works
- 1
Add products
With pack size, content and purchase price, by hand or via CSV import.
- 2
Book stock in
Receive deliveries against purchase orders or scan the delivery note.
- 3
Let it run
Sales, breakage and stock counts keep stock current.
Worked example
FIFO in one example
- Delivery 1: 6 bottles of gin at €16.00
- €96.00
- Delivery 2: 6 bottles of gin at €18.00
- €108.00
- Used: 8 bottles (6 × €16.00 + 2 × €18.00)
- €132.00
- Remaining: 4 bottles at €18.00
- €72.00
With an average price of €17.00, the remaining stock would be on the books at €68.00, even though every bottle on the shelf cost €18.00.
Frequently asked questions
What does FIFO mean for stock valuation?
First in, first out: whatever was delivered first counts as used first. Remaining stock is therefore valued at the most recent purchase prices, and the cost of a sale at the prices of the stock actually used.
Can I manage several store rooms or sites?
Yes. Storage locations can be nested, for example cellar, cold room and bar with individual shelves. Reports show one location or all of them combined.
How are cases, bottles and millilitres converted?
You set the pack and content per product, for example 6 bottles of 0.7 l. You buy in packs, count in cases and units, and use in ml or g. BevoraX converts automatically.
What if I booked something by mistake?
Entries can be reversed, and the reversal stays visible. The owner can also delete receipts that have not been used yet.
Related features
Purchasing and ordering for hospitality
From reorder to goods receipt in one flow. BevoraX suggests what is running low, checks the minimum order value and compares what actually arrived.
Learn more →Stock take app for hospitality
Count on your phone, right at the shelf. BevoraX compares expected and counted stock with its value and books the difference as a traceable correction.
Learn more →
Try it with your own data.
Free during the beta until 31 Dec 2026, no credit card. Or let us walk you through it in a short demo.